ADMINISTRATIVE COORDINATOR 4



ADMINISTRATIVE COORDINATOR 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

MVA/PJ/207501

Department

LDH-Medical Vendor Administration

Opening Date

03/26/2025

Closing Date

4/2/2025 11:59 PM Central

About this Job

LDH Logo.JPG
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.

LDH serves as a model employer for individuals with disabilities.
 
About this position:
This position is located within the Louisiana Department of Health / Medical Vendor Administration / Eligibility Field Operations / East Baton Rouge Parish
 
 Announcement Number: MVA/PJ/207501
Cost Center: 305-2050400
Position Number(s): 131780

This vacancy is being announced as a Classified position and may be filled as a Probationary appointment, Job appointment or Promotional or Detail appointment of a current classified LDH employee.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. 

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Managing Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
 
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
*
 
For further information about this vacancy contact:
 Paula Jackson
 Paula.Jackson@la.gov
 LDH/HUMAN RESOURCES
 BATON ROUGE, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Three years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

Job Duties and Other Information

Serves as time administrator. Responsible for completing absentee and other staffing reports for manager to use in workforce development activities. Serve as property and inventory lead. Responsible for maintaining property inventory spreadsheets of all property in possession of MSD staff. Responsible for preparing requisitions for the purchase of office supplies and monitoring supply inventories. Responsible for coordination, receipt, tracking, and organization of postal mail. Serves as the assistant to the CPU Manager to include keeping appointment schedules, preparing travel scheduling meetings, preparing agendas, taking minutes, distributing notes, documenting action items, and otherwise relieving the manager of administrative matters.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. 

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:


Insurance Coverage   More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:
  • New Year's Day
  • Martin Luther King, Jr. Day,
  • Mardi Gras,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Veteran's Day,
  • Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works).  These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
  • Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
  • Teacher's Retirement System of Louisiana (www.trsl.org),
  • Louisiana School Employees Retirement System (www.lsers.net), among others

01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
  • 1= I have no experience and/or am uncomfortable accepting direction
  • 2= I have limited experience or require assistance to accept direction
  • 3= I can accept direction
  • 4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
  • 1= I have no experience and/or am uncomfortable making accurate judgments
  • 2= I have limited experience or require assistance to make accurate judgments
  • 3= I can make accurate judgments
  • 4= I can make accurate judgments and help others improve their ability to make accurate judgments
04
MAJ: Explain your rating by providing specific and relevant examples in the box below.
05
MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
  • 1= I have no experience and/or am uncomfortable managing time.
  • 2= I have limited experience or require assistance to manage time
  • 3= I can manage time
  • 4= I can manage time and help others improve their ability to manage time
06
MT: Explain your rating by providing specific and relevant examples in the box below.
07
WFI: Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
  • 1= I have no experience and/or am uncomfortable working with financial information
  • 2= I have limited experience or require assistance to work with financial information
  • 3= I can work with financial information
  • 4= I can work with financial information and help others improve their ability to work with financial information
08
WFI: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462