Office Support

The Iowa Department of Health and Human Services (HHS), Division of Community Access, Bureau of Economic Assistance is seeking an Office Support (Secretary 1) to join our team!

This position is the lead clerical and performs administrative secretarial duties in the Butler County office.

Geographical Information

Work Address: 713 Elm St, Allison, IA 50602

Responsibilities:

Secretarial duties include: 

• scheduling appointments; providing reception coverage
• answering telephones and responding to questions/routing callers in a professional and courteous manner
• maintaining active and closed files, both hard files and electronic files within departmental computer systems
• drafting letters and other documents
• coping, collating and distributing documents for workers
• providing back-up to other county offices as needed.

Administrative duties include 

• monitoring inventory and ordering supplies
• issuing official receipts and providing notary services
• checking county email
• processing local mail
• assisting with travel claims for assigned employees
• coordinate the Random Moment Sampling process.

This position will also assist with

• Completing and processing invoices to assure timely payment of office expenses
• Monitor the budget monthly to assure adherence to line item and overall monetary parameters
• Participate in annual audits
• Copy, collate, and distribute documents for workers
• Attend all staff meetings and job-related training. 
• Other duties as assigned.

Benefits

Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:

• Health, Dental, and Vision Coverage: Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!
• Paid Time Off: Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).
• Retirement Plans: Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).
• Flexible Spending Accounts: Take advantage of flexible spending accounts for medical and dependent care expenses.
• Insurance Coverage: Benefit from life insurance and free long-term disability insurance for added peace of mind.
• Employee Assistance Program: Access resources and support through our Employee Assistance Program for personal and professional challenges.
• Employee Discount Programs: Enjoy discounts on a variety of goods and services through our employee discount programs. 

For additional information on benefits click here.

Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.

Background Checks

Applicants will be required to complete a background check to be considered for this position. 

The State of Iowa is an EEO/AA Employer

HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.