RECORDS TECHNICIAN - 64000530

 Pay Plan: [[custSubGroup]]

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Your Specific Responsibilities:

This is a clerical support position for the Nurse Family Partnership program: 

• This position provides clerical support to Nurse-Family Partnership (NFP) team and reports to the NFP Nurse Supervisor. Inputs NFP data in a timely and accurate manner into the web-based information system (FLO’) and various other client tracking systems, including HMS. Complies with or assists in compilation of statistical information for special reports. Meet grant goals and objectives, programmatic and funder requirements, and licensure as applicable. Maintains standards and applicable regulations for personnel, medical records management, and programmatic/funder requirements. Maintains confidentiality and adheres to HIPAA regulations. Registers clients into HMS and FLO.
• Performs program support tasks such as organizes forms, photocopies, files, orders and maintains program materials and educational handouts. Makes reminder calls for visits as requested by the supervisor and Nurse Home Visitors.
• Performs general clerical functions such as sorts, routes and distributes mail. Prepares typed material from typed or handwritten copy. Prepares correspondence, reports and other documents. Tracks program expenditures for assigned budget. Completes ordering and purchasing of supplies via and Purchasing and P-Card System. Complies with or monitors the mandatory requirements in Section 215.422, FS, and Chapter 69 1-24 of the FAC for processing goods and invoices. Maintains inventory for supplies, brochures and other necessary items for program operation.
• Acts and sets up case files, runs labels for client files, performs abuse registry checks through Florida Safety Family Network. Types correspondence, travel and completes special projects.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary and summarizes data in preparation of standardized reports.
• Compiles a variety of resources. May participate in community outreach activities such as distributing program brochures, retrieving client referral as delegated by the supervisor. Maintains general knowledge of program requirements and activities.
• Meets regularly with supervisor to discuss issues, opportunities and provide input. Supports the team to ensure the flow of work activities. Participates in regular staff meetings.
• Attends training to promote professional and personal growth.
• Other related duties: (i.e mandatory requirements to serve during and after natural disasters which could include manning special needs shelter) within specified time frames

Required Knowledge, Skills, and Abilities:

• HMS/Healthy Management Services experience.
• Ability to proficiently operate a personal computer for data and accompanying software.
• Knowledge of general office procedure and practices.
• Ability to prepare reports and correspondence.
• Ability to correct spelling, punctuation, and grammar.
• Ability to proofread data and typed material for errors and to make necessary corrections.
• Ability to read, speak, and write English fluently.

Qualifications:

Minimum –

• One to two years of experience working in a professional clerical/administrative role.
• One to two years of experience using various professional computer programs including e-mail, the Internet, and Microsoft Office.
• At least two years’ experience in answering phones in a business setting. At least two years of experience working with the public.
• Fluency in English to include reading, writing, and speaking.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Mid County Health Department

8751 Ulmerton Road Largo, FL 33771

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.